November Meeting Minutes

Gold Rush Elementary Assistance Team


Meeting Minutes: November 15, 2016

Date: November 15, 2016

Location: Gold Mine Room

Time: 8:50 am

Meeting called to order by: Christine Armstrong – Secretary


Christine Armstrong

Jenny Brown

Rachelle Brooke

Justin Lambert

Vendor Presentation – Justin Lambert from Boosterthon presented to us an idea of having a read-a-thon in the spring. He is going to send some information on to Jenny to have her look at. The board will make a decision later if a read-a- thon is something it would like to do in the future.

Approval of Minutes: Minutes from September meeting were approved.

Officer Reports:

A. Presidents’ Report: Angel was not there to report.

B. Treasurer’s Report: Rachelle present the budget for 2016-2017. It was voted in and approved.

We agreed to not buy shirts this year for Kindie Orientation as there might be a move to buy grade level shirts next year for families. It is something we will visit later in the spring.

We voted to keep a $5000 minimum account balance.

Rachelle reported that Digger Dash donations to date are $21,078.69 and expenses for Digger Dash were $826.94.

C. Secretary’s Report: Christine reported that she will not be running for reelection in April. Christine gave 14 days notice.

Principle’s Report:

Jenny reported that the WeDo’s had been used by the 5 th grade and the kids loved them. Jenny also reported that this year in conjunction with the Thanksgiving feast each class was doing a “Celebration of Learning” to show parents how technology is being used in the classroom.

New Business:

Updating Bylaws – The bylaws were updated to change the executive board to – President, Vice President, Secretary, and Treasurer. The bylaws were also updated to list the current committees we need and use. The new bylaws will be posted. It was also discussed that if the board positions cannot be filled a vote in April will take place to disband the PTO.

Surveys- We had fewer responses on the Digger Dash survey then the Western Night survey. Overall parents didn’t seem to miss the flare, but most parents thought the run times were too long for the kids.

Committee Reports:

A. Box Tops: Rachelle reported that we are waiting on a submission for $265.90.

B. Labels for Education – This is being dissolved, It was voted that the left over points would be used for 2 – 3 beverage coolers, however many our points can buy us.

C. Spirit Wear: PTO is looking into using a different vendor for next year, we’ve had a multiple complaints about sizing with current vendor. Gold Rush is also considering having grade level shirt for next year. Each grade would get their own shirt and each class their own color. This shirt would be worn for field trips, digger dash, and field day.

Upcoming events:

a. November 29 th – Chipotle Community Night

b. December 6 th – Chili’s Community Night

c. December 13 th – PTO Meeting @ 8:45am

Adjournment of meeting took place at 10:20am

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