April Meeting Minutes

Gold Rush Elementary Assistance Team

Meeting Minutes: April 9, 2019

Location: Gold Mine Room

Time: 8:43 am

Meeting called to order by: Angel Zayaz – President

Attendance: Angel Zayaz, Linda Leonard, Amanda Paschal, Tracy Sobran, Nikki Driessner, Julie Kiper, Jenny Brown, Ronni Wilkinson, Nicole Schultze, Sarah Auberger

Approval of Minutes: Minutes from March meeting were approved.


Officer Reports:

  1. Presidents’ Report:

-2019-20 Calendar Dates: Western Night August 23; Digger Dash September 27, Rain day October 4; Sock Hop January 31; Book Fairs November 18-22 and March 9-13

-Spirit Wear: Left a message with company to try to coordinate a purchase; PTO looking for a long sleeve shirt this year

-School Supplies: Online to mid-June. They do have a-la-cart headphones, need to choose

  1. Treasurer’s Report:

-Deposits: $4,288 from Spring Book Fair; $42.51 Panera Community night; $128.30 left from Teacher Conference meals

-Expenses: $2,133 check to Scholastic

-Website renewal of $66 on Marly Dombrower’s credit card. Nikki motions to reimburse, Linda 2nds, motion passed. Need to put a new card on the site for next year.

-Treasurer position – Julie Kiper to talk with Amanda about possibly taking over next year

-$60 in spirit wear sales, $2 in clings. Fees will be 3.35% (for these sales that is $2.077)

Prices were set at $2 window cling; $10 kids shirts; $15 adult shirts

-Book fair proceeds for the library are $2,150.68. Linda motions to transfer to Library, Angel 2nds, motion approved.


Principle’s Report:

-Literacy groups love the new books purchased with Digger Dash money. They would love to get more books from the money next year.

-Changes in State Standards – Science has significant shift. Need new resources to meet these.

-Kindie will know in early May what is happening next year with full day classes. Currently have 60 half-day enrolled, 42 say they want to go to full day if it is offered free.


New Business:

Mother’s Day muffins and coffee –May 13th, 7:45-8:15 Muffins, doughnuts, coffee. Look into cost of large boxes of coffee. Do they include cups, creamer, etc.? Set up under overhang to right of front doors.

Teacher Appreciation Week – Use same list as last year. Post on FB.

End of Year book sale – Ronnie offered to run. Will hold on field day.


Committee Reports:

Box Tops – They have announced they will be going digital over the summer – more information to come. We are unsure how this affect our collection amount going forward. There will no longer be physical tops to cut. Nikki asked if there will be a way to track class submissions for competitions. No response to date. We will still do end of the year bags to get leftover tops.


Unfinished Business:

Officer positions:Treasurer and Secretary positions are open at the end of the school year


Upcoming events: May 14PTO Meeting

April 10 – Papa John’s Dine In

April 18 – Cane’s Dine In


Adjournmentof meeting 10:00am

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